Privacy Policy

About this notice

Who am I?

What do I do with your personal information?

How do I use your personal information?

Data Security

How long will I store your information?

Your rights

Dealing with marketing emails

What to do if you wish to make a complaint

Future processing

Changes to this privacy notice

Contact details


This privacy notice concerns the personal information I collect, store and otherwise process about you and the reasons and legal basis for the processing. It also tells you who I share this personal information with, the security put in place to protect your data and how to contact me if you need further information.

I am an independent attorney-at-law in practice on my own account. I practice in chambers at Chancery Advocates (“Chambers”).

I collect, use and am responsible for personal information about you. When I do this, I am the ‘data controller’ of this information for the purposes of the Barbados Data Protection Act 2019-29. I intend to be registered with the Data Protection Commissioner’s Office.

If you wish to contact me about the processing of your personal data, use the contact details at the end of this document.

When providing legal services or undertaking the other functions set out below, I collect personal information you provide which may include any or all of the following categories of personal data and sensitive personal data:

“Personal Data” means data which relates to an individual who can be identified (a) from that data; or (b) from that data together with other information which is in the possession of or is likely to come into the possession of the data controller;

“Sensitive Personal Data” means any personal data consisting of information on a data subject’s

  • racial or ethnic origin;
  • political opinions;
  • religious beliefs, philosophical beliefs or other beliefs of a similar nature;
  • membership in a political body or trade union;
  • biometric data;
  • genetic data;
  • sex life or sexual orientation;
  • financial record or position;
  • criminal record; or
  • proceedings for any offence committed or alleged to have been committed by him, the disposal of such proceedings or the sentence of any court of competent jurisdiction in such proceedings.

I may also obtain personal information about you from third parties, such as other legal professionals, experts, members of the public, your family and friends, your employer, witnesses, courts, tribunals, adjudicators, arbitrators, expert determiners, mediators and other dispute resolution service providers, investigators, government departments, regulators, public records and registers.

I will use your personal information for one or more of the following purposes (“Purposes”):

  • to provide professional services:
    • as an attorney-at-law, including the provision of legal advice and representation in courts, adjudications, arbitrations, expert determinations, mediations, tribunals and other forms of dispute resolution procedure
    • as an adjudicator, arbitrator, expert determiner, judge, mediator and provider of other forms of dispute resolution services
    • as a member of a disciplinary tribunal or investigation panel
  • to check for conflicts of interest in relation to any of the professional services referred to above
  • to carry out anti-money laundering and terrorist financing checks
  • to obtain and administer professional indemnity insurance
  • to promote and market any of the professional services referred to above
  • to carry out office administration and keep accounting records
  • to take or defend legal or regulatory proceedings or to exercise a lien
  • to respond to potential complaints or to make complaints
  • to train other attorneys-at-law, in-service trainees, legal secretaries, legal clerks and legal interns
  • to respond to requests for references
  • when procuring goods and services
  • to publish legal articles and books
  • to publish legal judgments and decisions of courts and tribunals, awards and decisions in adjudications, arbitrations, expert determinations and other forms of dispute resolution procedure, disciplinary tribunals and investigations
  • as required or permitted by law

If I have been instructed by you or on your behalf to provide professional services as an attorney-at-law or I have been appointed to provide professional services as an adjudicator, arbitrator, expert determiner, mediator or other provider of dispute resolution services, member of a disciplinary or investigation panel, your personal information has to be provided, to enable me to provide those professional services, and to enable me to comply with my professional obligations and to keep accounting records.

I rely on the following as the lawful basis on which I collect and use your personal information:

 In relation to Personal Data:

  • If you are an actual or prospective client and processing is necessary for the performance of a contract for legal services or in order to take steps, at your request, prior to entering into a contract.
  • Processing is necessary for the purpose of my legitimate interests and/or the legitimate interests of a third party in carrying out the processing for the Purposes and my legitimate interests assessment.
  • Processing is necessary for compliance with a legal obligation to which I am subject.
  • If you have given your consent to the processing of your Personal Data, I may process that information for the Purposes to the extent of your consent. You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity I have carried out before the withdrawal of your consent.

In relation to Sensitive Personal Data:

  • Processing is necessary for the establishment, exercise or defence of legal claims or court proceedings.
  • If you have given your explicit consent to the processing of such personal data, I may process that information for the Purposes to the extent of your consent. You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity I have carried out before the withdrawal of your consent.

If you are a client, some of the personal information you provide will be protected by legal professional privilege unless and until that information becomes public in the course of any proceedings or otherwise. As an attorney-at-law I have an obligation to keep your personal information confidential, except where it otherwise becomes public or is disclosed as part of the case or proceedings.

It may be necessary to share your personal information with the following:

  • data processors, including Chambers’ employees and sub-contractors, email service providers and data storage service providers
  • other legal professionals
  • lay and professional clients
  • courts, tribunals and arbitral institutions
  • members of an alternative dispute resolution panel including adjudicators, arbitrators, expert determiners, co-mediators, and arbitration panel secretaries
  • members of a disciplinary tribunal or investigation panel
  • witnesses and expert witnesses (including prospective witnesses and expert witnesses)
  • interpreters and transcribers
  • the general public in relation to the publication of legal judgments and decisions of courts and tribunals
  • the parties and legal advisors and appointing or supervising institutions in relation to adjudications, arbitrations, expert determinations, and other forms of dispute resolution procedure, disciplinary and investigation proceedings
  • In-service trainees and legal interns
  • my professional indemnity insurers
  • family and associates of the person whose personal information I am processing
  • in the event of complaints, the Heads of Chambers, other members of Chambers who deal with complaints and the Disciplinary Committee of the Barbados Bar Association
  • prosecution authorities
  • the Data Protection Commissioner’s Office
  • the police or other investigative services established under the Laws of Barbados, where I am required or permitted by law to do so
  • current, past or prospective employers
  • education and examining bodies
  • business associates, professional advisers and trade bodies
  • the intended recipient, where you have asked me to provide a reference
  • as required or permitted by law

The personal information I obtain may include information from:

  • data processors, including Chambers’ employees and sub-contractors, email service providers, data storage service providers
  • other legal professionals
  • lay and professional clients
  • courts, tribunals and arbitral institutions
  • members of an alternative dispute resolution panel including adjudicators, arbitrators, expert determiners, co-mediators and independent investigators and arbitration panel secretaries
  • members of a disciplinary tribunal or investigation panel
  • witnesses and expert witnesses (including prospective witnesses and expert witnesses)
  • interpreters and transcribers
  • in-service trainees and legal interns
  • family and associates of the person whose personal information I am processing
  • in the event of complaints, the Heads of Chambers, other members of Chambers who deal with complaints and the Disciplinary Committee
  • prosecution authorities
  • current, past or prospective employers
  • education and examining bodies
  • business associates, professional advisers and trade bodies
  • the intended recipient, where you have asked me to provide a reference
  • the general public in relation to the publication of legal judgments and decisions of courts and tribunals
  • public sources, such as the press, public registers and law

This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your personal information out of Barbados in any particular case or for any particular Purpose. Such transfers include transfers to cloud data storage providers situated outside Barbados.

If you are in a country outside Barbados or if the instructions you provide come from outside Barbados, it is likely that your personal information may be transferred to that country or those countries.

If you reside outside Barbados or my professional services involve persons, organisations, courts, arbitral institutions, adjudicators, arbitrators, expert determiners, mediators, investigations, tribunals and other forms of dispute resolution entity outside Barbados, it may be necessary to transfer your personal information to that country or those countries outside of Barbados for that purpose.

If either of these cases apply to you and you wish additional precautions to be taken in respect of your personal information please indicate this when providing instructions.

Where the Data Protection Commission has decided that a country or part of a country outside Barbados, or listed entities in such a country, ensures an adequate level of protection for personal information, I am entitled to transfer personal information to that country or to that entity.

In the absence of an adequacy decision by the Data Protection Commission, I will transfer your personal information outside Barbados where there are adequate safeguards in place in respect of such transfers.

In the absence of adequacy decisions or adequate safeguards, I will only transfer your personal information outside Barbados where the transfer is necessary for the establishment, exercise or defence of legal claims.

I may also transfer your personal information outside Barbados if you have given your explicit consent to the proposed transfer after having been informed of the possible risk of such transfer due to the absence of an adequacy decision or appropriate safeguards. You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity I have carried out before the withdrawal of your consent.

I store your data in electronic form in a secure Chambers IT system protected by up-to-date security including two-factor authentication, secure access and anti-virus protection. The data is stored by my Chambers on servers operated by highly reputable IT system providers with database centres in the United States of America and United Kingdom.

The computer hardware I use, including desktop and laptops, is whole disc encrypted and, in the event of loss, data on devices are deleted remotely by my Chambers IT department. When replaced, the hard disc of computer equipment I use is securely destroyed.

When email data is to be permanently deleted this is done by instruction to an email archive facility.

When informed that a matter is closed or instructions are terminated for any other reason, hard copy papers are returned to you or any attorneys-at-law that instructed me or confidentially destroyed.

My Chambers regularly reviews its information policy, including data security.

I will normally store:

  • Your personal information until at least 1 year after the expiry of any relevant limitation period (which will usually be 10 years as recommended by my insurers and advisors), from the date of the last item of work carried out, the date of the last payment received or the date on which all outstanding payments are written off (whichever is the latest). This is because it may be needed for potential legal proceedings or subject to a complaint. At this point any further retention will be reviewed and the data will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the personal information is needed for legal proceedings or regulatory matters. Deletion will be carried out (without further notice to you) as soon as reasonably practicable after the data is marked for deletion.
  • Your personal Information related to anti-money laundering checks for five years after the completion of the transaction or the end of the professional relationship, whichever is the later.
  • That part of your personal information I need to carry out conflict checks for the rest of my career. This is likely to be limited to your name and contact details and the name of the case. This will not include any Sensitive personal data.
  • That part of your personal information relating to marketing purposes for an indefinite period of time or until I or my clerks become aware or are informed that you ceased to be a potential client. This is likely to be limited to your name and contact details.

Under the DPA, you have a number of rights you may exercise in certain circumstances.

The exercise of these rights is free of charge unless the request is excessive or repeated.

In summary, you may have the right to:

  • Access to your personal information and other supplementary information
  • Correction of errors or omissions in your personal information
  • Erasure of some or all of your personal information in certain circumstances
  • A copy of the personal information you have provided to me sent to you or to a third party in a commonly used and machine-readable format
  • Object at any time to processing of your personal information for direct marketing
  • Object in certain other situations to the continued processing of your personal information
  • Restrict my processing of your personal information in certain situations

If you want to exercise any of these rights, please:

  • Use the contact details at the end of this policy. Do note, I may need to ask you to provide other information so that you can be properly identified.
  • Provide a postal address so I may contact you to request further information to verify your identity.
  • Provide proof of your identity.
  • State the right or rights you wish to exercise.

I will respond to you within one month from receipt of your request.

If you wish to unsubscribe from any marketing emails you have signed up for, you can do so by clicking the unsubscribe button in the marketing email or by emailing marketing@chanceryadvocates.com from the email address you subscribed with (subject line ‘unsubscribe’). It may take up to one week for this to become effective.

The Barbados Data Protection Act, Cap 2019-29 gives you the right to file a complaint to the Data Protection Commissioner if you believe an infringement of your data privacy rights has occurred.

I do not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on my website page.

This privacy notice was published on June 14, 2021 and last updated on June 14, 2021.

I continually review my privacy practices and may change this policy from time to time. When I do, it will be placed on my website page.

If you have any questions about this privacy notice or the personal information I hold about you, please contact me directly or Chambers’ representative using the contact details below.

Cara Nichols
Chancery Advocates
Carleton Court
High Street
Bridgetown

Email: Cara Nichols

Phone: +1 246 624 0223